For Microsoft Outlook, the following lists of keyboard shortcuts might be helpful for you, I have compiled the list which contains (CTRL+) combination shortcut keys, the list also contain few other common shortcuts which are handy and as well saves your time while you work on Microsoft Outlook. The list also includes brief descriptions of the shortcuts and its individual functionality.
Here are some of the most frequently used Microsoft Outlook shortcut keys: …
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To perform this action… |
Press…This.. |
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Folder List – Expand selected folder |
* (Numeric keypad) |
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Folder List – Collapse selected folder |
.- (Numeric keypad) |
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Read Header Field One |
Alt + 1 |
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Read Header Field Two |
Alt + 2 |
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Read Header Field Three |
Alt + 3 |
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Read Header Field Four |
Alt + 4 |
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Read Header Field Five |
Alt + 5 |
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Go to today’s date |
Alt + D |
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Move cursor to Menu Bar |
Alt + or F10 |
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Message options (from a new message window) |
Alt + P |
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To Save Non-Email Item in Current Folder |
Alt + S |
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Click To Button |
Alt + Shift + 3 |
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Click Cc Button |
Alt + Shift + 4 |
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Open application menu (to maximize, minimize etc) |
Alt + Spacebar |
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To close item |
ALT+F4 |
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To save and close item (except notes); to send a message |
ALT+S |
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Open “Look In” |
Alt-I |
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Remove last semi-colon from mail addressee |
Alt-K |
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To move around within the Navigation Pane or the Information Viewer |
Arrow keys |
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Select all |
Ctrl + A |
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Copy highlighted items/text to clipboard |
Ctrl + C |
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Delete Message from message window |
Ctrl + D |
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To delete current item |
Ctrl + D |
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Move edit cursor to end in new email message window |
Ctrl + End |
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Send Message |
Ctrl + Enter or Alt + S |
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Forward message |
Ctrl + F |
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Go to a date |
Ctrl + G |
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Move edit cursor to top in new email message window |
Ctrl + Home |
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Close Office Assistant |
Ctrl + Insert + F4 |
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Read Warning Header |
Ctrl + Insert + W |
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Check Names |
Ctrl + K |
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Create new item |
Ctrl + N |
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Open print dialog box |
Ctrl + P |
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Mark as unread or read |
Ctrl + Q |
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Reply to sender |
Ctrl + R |
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Save unfinished item in Drafts folder |
Ctrl + S |
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Create a new appointment item |
Ctrl + Shift + A |
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Open address book |
Ctrl + Shift + B |
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Create a new contact item |
Ctrl + Shift + C |
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New Contact Dialog |
Ctrl + Shift + C |
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Create new folder dialog |
Ctrl + Shift + E |
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Launch Advanced Find |
Ctrl + Shift + F or F3 |
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Launch flag for follow up dialog box |
Ctrl + Shift + G |
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New Office Document |
Ctrl + Shift + H |
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Move directly to Inbox |
Ctrl + Shift + I |
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Create a new task item |
Ctrl + Shift + K |
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Create a new email message |
Ctrl + Shift + M |
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Create a new note item |
Ctrl + Shift + N |
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Move directly to Outbox |
Ctrl + Shift + O |
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Reformat an email message from RTF to plain text |
Ctrl + Shift + O |
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Reply to all |
Ctrl + Shift + R |
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Move selected item to folder |
Ctrl + Shift + V |
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Copy selected item(s) to a folder |
Ctrl + Shift + Y |
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Paste items/text from clipboard |
Ctrl + V |
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Cut highlighted items/text to clipboard |
Ctrl + X |
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Launch go to folder dialog |
Ctrl + Y |
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Undo |
Ctrl + Z |
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To switch to the next item in the current folder (with item open) |
CTRL+, (COMMA) |
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To switch to the previous item in the current folder (with item open) |
CTRL+. (PERIOD) |
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To switch to Mail |
CTRL+1 |
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To switch to Calendar |
CTRL+2 |
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To switch to Contacts |
CTRL+3 |
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To switch to Tasks |
CTRL+4 |
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To switch to Notes |
CTRL+5 |
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To switch to Folder List in Navigation Pane |
CTRL+6 |
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To switch to Shortcuts |
CTRL+7 |
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Select all |
CTRL+A |
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To select all items in the current folder |
CTRL+A |
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Delete a word |
CTRL+BACKSPACE |
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Copy |
CTRL+C |
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Delete an e-mail message, contact, calendar item, or task |
CTRL+D |
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To delete |
CTRL+D or DELETE |
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To forward item |
CTRL+F |
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To create a new item of the type appropriate for the current folder |
CTRL+N |
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CTRL+P |
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To print |
CTRL+P |
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Mark an e-mail message as read |
CTRL+Q |
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To save |
CTRL+S or SHIFT+F12 |
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Open an appointment |
CTRL+SHIFT+A |
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To create an Appointment |
CTRL+SHIFT+A |
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Open the address book |
CTRL+SHIFT+B |
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Open a contact |
CTRL+SHIFT+C |
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To create a Contact |
CTRL+SHIFT+C |
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To create a Folder |
CTRL+SHIFT+E |
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Open the Advanced Find dialog box |
CTRL+SHIFT+F |
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To use Advanced Find |
CTRL+SHIFT+F |
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To create a new Office document. |
CTRL+SHIFT+H |
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Switch to Inbox |
CTRL+SHIFT+I |
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To create a Journal entry |
CTRL+SHIFT+J |
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Open a task |
CTRL+SHIFT+K |
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To create a Task |
CTRL+SHIFT+K |
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To create a Distribution list |
CTRL+SHIFT+L |
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Open an e-mail message |
CTRL+SHIFT+M |
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To create a Message |
CTRL+SHIFT+M |
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To create a Note |
CTRL+SHIFT+N |
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Switch to Outbox |
CTRL+SHIFT+O |
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To create a new Search Folder |
CTRL+SHIFT+P |
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To create a Search Folder |
CTRL+SHIFT+P |
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Open a meeting request |
CTRL+SHIFT+Q |
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To create a Meeting request |
CTRL+SHIFT+Q |
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To create a Post in this folder |
CTRL+SHIFT+S |
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To create a Task request |
CTRL+SHIFT+U |
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To move item to another folder |
CTRL+SHIFT+V |
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To create a Fax |
CTRL+SHIFT+X |
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To copy item to another folder |
CTRL+SHIFT+Y |
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Paste |
CTRL+V |
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To jump to a different folder |
CTRL+Y |
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Undo |
CTRL+Z |
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To undo |
CTRL+Z or ALT+BACKSPACE |
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Read previous email |
Ctrl-< |
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Read next email |
Ctrl-> |
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Go to Mail |
Ctrl-1 |
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Go to Calendar |
Ctrl-2 |
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Go to Contacts |
Ctrl-2 |
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Select all items |
Ctrl-A |
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Bold (Contacts notes section) |
Ctrl-B |
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Bold (RichText or HTML mail) |
Ctrl-B |
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Copy |
Ctrl-C |
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Delete opened item |
Ctrl-D |
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Send email message |
Ctrl-Enter |
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Forward selected mail |
Ctrl-F |
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Italics (Contacts notes section) |
Ctrl-I |
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Italics (RichText or HTML mail) |
Ctrl-I |
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Create new default item |
Ctrl-N |
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Open selected item |
Ctrl-O |
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Ctrl-P |
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Mark item as read |
Ctrl-Q |
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Reply to selected message |
Ctrl-R |
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Save |
Ctrl-S |
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Create Appointment |
Ctrl-Shift-A |
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Create Contact |
Ctrl-Shift-C |
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Create Folder |
Ctrl-Shift-E |
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Select to last item |
Ctrl-Shift-End |
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Advanced Find |
Ctrl-Shift-F |
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Create Flag for follow-up |
Ctrl-Shift-G |
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Select to first item |
Ctrl-Shift-Home |
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Switch to Inbox |
Ctrl-Shift-I |
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Create Task |
Ctrl-Shift-K |
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Create Message |
Ctrl-Shift-M |
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Create Note |
Ctrl-Shift-N |
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Switch to Outbox |
Ctrl-Shift-O |
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Create Meeting Request |
Ctrl-Shift-Q |
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Create Task Request |
Ctrl-Shift-U |
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Mark item as unread |
Ctrl-U |
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Underline (Contacts notes section) |
Ctrl-U |
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Underline (RichText or HTML mail) |
Ctrl-U |
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Paste |
Ctrl-V |
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Cut |
Ctrl-X |
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Folder List – Open |
Ctrl-Y |
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Redo (within text field) |
Ctrl-Y |
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Undo |
Ctrl-Z |
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Move selected item to Deleted Items folder |
Delete Key |
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Move down current level of treeview |
Down Arrow |
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Move to next date |
Down Arrow |
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Move cursor to end of email list |
End |
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Move to last item |
End |
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Open selected item |
Enter |
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To open item |
ENTER or CTRL+O |
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Cancel the current operation |
Escape Key |
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Make the Find a Contact box active |
F11 |
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Open “Find a Contact” |
F11 |
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To save as |
F12 |
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To turn on editing in a field (except icon view) |
F2 |
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To find items |
F3 or CTRL+E |
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To search for text in items |
F4 |
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Check for new mail |
F5 (Outlook 2000,2002) |
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Check for new mail |
F5 or CTRL+M |
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Move to next Window pane |
F6 |
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To switch between the Navigation Pane and the Information Viewer |
F6 or CTRL+SHIFT+TAB |
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To check spelling |
F7 |
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Check for new mail |
F9 (Outlook 2003) |
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Move cursor to top of email list |
Home |
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Move to first item |
Home |
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Move focus to attachments list |
Insert + A |
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Say All |
Insert + Down Arrow |
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In spellchecker read misspelled word and suggestion |
Insert + F7 |
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Launch Global keystrokes listbox |
Insert + F8 |
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Say Selected Text |
Insert + Shift + Down Arrow |
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Say Line |
Insert + Up Arrow |
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Collapse current branch of treeview |
Left Arrow |
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To collapse/expand a group in the Information Viewer |
LEFT or RIGHT ARROW |
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Move forward one week |
Page Down |
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Move backwards one week |
Page Up |
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Move down one screen |
PgDn |
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Move up one screen |
PgUp |
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To perform this action… |
Press… |
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To perform this action… |
Press… |
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Expand current branch of treeview |
Right Arrow |
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To delete without sending item to Deleted Items |
SHIFT+DELETE |
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To find next during text search |
SHIFT+F4 |
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Move to appointments on current date |
Tab (hit enter twice to open ) |
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Down Arrow |
Up Arrow |
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Move up current level of tree view |
Up Arrow |
Posted under Microsoft, Ms-Office, Shorcut Keys
This post was written by Rahul Nagar on October 26, 2008
