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Navigating in Text Blocks

Character Left

Left Arrow

Character Right

Right Arrow

Line Up

Up Arrow

Line Down

Down Arrow

Word Left

CTRL+Left Arrow

Word Right

CTRL+Right Arrow

End of Line

END

Beginning of Line

HOME

Paragraph Up

CTRL+Up Arrow

Paragraph Down

CTRL+Down Arrow

End of Text Block

CTRL+END

Start of Text Block

CTRL+HOME

Navigating and Working With Objects

To Previous Object

TAB

To Next Object

Shift+TAB

Select All Objects

CTRL+A

Drag and Drop Copy

CTRL+Select and Drag

Create a Duplicate Object

CTRL+D

Create another Duplicate with same offset as first

CTRL+D, move new copy to desired location, then use CTRL+D repeatedly to create more copies

Outlining, in All Views

Promote Paragraph

ALT+Shift+Left Arrow or

TAB from beginning of Paragraph

Demote Paragraph

ALT+Shift+Right Arrow or Shift+TAB from beginning of Paragraph

Move Selected Paragraphs Up

ALT+Shift+Up Arrow

Move Selected Paragraphs Down

ALT+Shift+Down Arrow

Outlining, in Outline View

Collapse to Titles

ALT+Shift+1

Expand Text under a heading

ALT+Shift+Plus

Collapse Text Under a Heading

ALT+Shift+Minus

Show All Text and Headings

ALT+Shift+A

Display Character Formatting

Keypad / (numlock off)

Selecting, in Text

Character Right

Shift+Right Arrow

Character Left

Shift+Left Arrow

End of Word

CTRL+Shift+Right Arrow

Beginning of Word

CTRL+Shift+Left Arrow

Line Up

Shift+Up Arrow

Line Down

Shift+Down Arrow

Select All

CTRL+A or F2

Select Any Text

Drag with left mouse button depressed

Select Word

Double-Click

Select Paragraph

Triple-Click

Drag and Drop

Select and Drag

Drag and Drop Copy

CTRL+Select and Drag

Working with Slides and Presentation Files

New Presentation

CTRL+N

Open a Presentation

CTRL+O, CTRL+F12

Save

CTRL+S, F12

Save As

F12

Print

CTRL+P

Find

CTRL+F

Replace

CTRL+H

New Slide (menu)

CTRL+M

New Slide like last one, no menu

Shift+CTRL+M

Exit/Quit

CTRL+Q or ALT F4

Move from Title to Text

CTRL+Enter

Move from Body text to Title of Next Slide

CTRL+Enter

Working with Presentation Windows

Go to Previous Window

CTRL+Shift+F6

Go to Next Window

CTRL+F6

Size Presentation Window

ALT+F5

(Un-Maximize)

Maximize Application Window

ALT+F10

Maximize Presentation Window

CTRL+F10

Restore Presentation Window to Previous Size

CTRL+F5

Put Presentation in its own Window

CTRL+F5

Drawing & Formatting

Show/Hide Guides (toggle)

CTRL+G

Switch from Normal View to Master View

Shift+Click Slide View Button

Group

CTRL+Shift+G

Ungroup

CTRL+Shift+H

Regroup

CTRL+Shift+J

Resize while Maintaining Proportions

Shift+Resize

Resize from Center

CTRL+Resize

Resize from Center while Maintaining Proportions

CTRL+Shift+Resize

Rotate in 15 degree increments

Shift+Rotate tool

Rotate from Corner

CTRL+Rotate tool

Rotate in 15 degree increments from Corner

Shift+CTRL+Rotate tool

Extend Line along same angle

Shift+Resize

Make Straight Segment while Using Curve Tool

CTRL+ALT+click (using curve tool)

Nudge object one grid unit

Arrow Key

Nudge object one pixel

CTRL+Arrow Key

Temporarily Release Grid/Guide Snap

ALT

Create Multiple Guides

CTRL+Drag Guide

Controlling Slides in Slide Show

Go to Slide

ENTER

Black/Unblack Screen

B or Period

White/Unwhite Screen

W or Comma

Show/Hide Pointer

A or =

End Show

ESC, CTRL+Break, Minus, END

Erase Screen Annotations

E

Advance to Hidden Slide

H

Advance to Next Slide

Mouse Click, Spacebar, N, Right Arrow, Down Arrow, Page Down

Return to Previous Slide

Backspace, P, Left Arrow, Up Arrow, Page Up

Getting Help & Programming Tools

Help

F1

Menu and Dialog Explanations

Shift+F1

Right Mouse Click without Mouse

Shift+F10

Bring up Visual Basic Editor

ALT+F11

Macro Recorder

ALT+F8

PowerPoint shortcut keys

Action

PowerPoint shortcut

Bold

Ctrl-B

Close

Ctrl-W

Close

Ctrl-F4

Copy

Ctrl-C

Find

Ctrl-F

Italics

Ctrl-I

Menu bar

F10

New slide

Ctrl-N

Next window

Ctrl-F6

Open

Ctrl-O

Paste

Ctrl-V

Print

Ctrl-P

Repeat Find

Shift-F4

Repeat/Redo

Ctrl-Y

Replace

Ctrl-H

Save

Ctrl-S

Slide Show: Begin

F5

Slide Show: Black screen show/hide

B

Slide Show: End

Esc

Slide Show: Erase annotations

E

Slide Show: Go to next hidden slide

H

Slide Show: Hide pointer and button always

Ctrl-L

Slide Show: Hide pointer and button temporarily

Ctrl-H

Slide Show: Mouse pointer to arrow

Ctrl-A

Slide Show: Mouse pointer to pen

Ctrl-P

Slide Show: Next slide

N

Slide Show: Previous slide

P

Slide Show: Set new timings while rehearsing

T

Slide Show: Stop/restart automatic slide show

S

Slide Show: Use mouse-click to advance (rehearsing)

M

Slide Show: Use original timings

O

Slide Show: White screen show/hide

W

Spelling and Grammar check

F7

Switch to the next presentation window

Ctrl-F6

Switch to the next tab in a dialog box

Ctrl-Tab / Ctrl-Page Down

Switch to the previous presentation window

Ctrl-Shift-F6

Switch to the previous tab in a dialog box

Ctrl-Shift-Tab / Ctrl-Page Up

Turn character formatting on or of

Num /

Underline

Ctrl-U

Undo

Ctrl-Z

Text Formatting

To do this:

Windows Keyboard:

Change Font

CTRL+Shift+F, then use up/down arrow keys, click Enter when done

Change Point Size

CTRL+Shift+P, then use up/down arrow keys, click Enter when done

Increase Font Size

CTRL+Shift+>

Decrease Font Size

CTRL+Shift+<

Bold

CTRL+B

Underline

CTRL+U

Italic

CTRL+I

Superscript

ALT+CTRL+Shift+>

Subscript

ALT+CTRL+Shift+<

Plain Text

CTRL+Shift+Z

Spelling Checker

F7

Center Paragraph

CTRL+E

Justified Paragraph

CTRL+J

Left-Aligned Paragraph

CTRL+L

Right-Aligned Paragraph

CTRL+R

Change Case

Shift+F3 toggles selection through lower case, upper case, initial caps with each press of keys

Create Hyperlink

CTRL+K

Deleting and Copying

Delete Character Left

Backspace

Delete Word Left

CTRL+Backspace

Delete Character Right

Delete

Delete Word Right

CTRL+Delete

Cut

CTRL+X

Copy

CTRL+C

Paste

CTRL+V

Undo

CTRL+Z

Create a copy of the text

CTRL+Drag