Shortcut Keys for Microsoft PowerPoint.

If you use PowerPoint for you presentation you need to have these shortcut keys handy. I use these shortcuts and easily save the hassle of using the mouse or the ketpad on my laptop which is really a pain for me.

Hope they are helpful for you as they were for me.

Navigating in Text Blocks

Character Left

Left Arrow

Character Right

Right Arrow

Line Up

Up Arrow

Line Down

Down Arrow

Word Left

CTRL+Left Arrow

Word Right

CTRL+Right Arrow

End of Line

END

Beginning of Line

HOME

Paragraph Up

CTRL+Up Arrow

Paragraph Down

CTRL+Down Arrow

End of Text Block

CTRL+END

Start of Text Block

CTRL+HOME

Navigating and Working With Objects

To Previous Object

TAB

To Next Object

Shift+TAB

Select All Objects

CTRL+A

Drag and Drop Copy

CTRL+Select and Drag

Create a Duplicate Object

CTRL+D

Create another Duplicate with same offset as first

CTRL+D, move new copy to desired location, then use CTRL+D repeatedly to create more copies

Outlining, in All Views

Promote Paragraph

ALT+Shift+Left Arrow or

TAB from beginning of Paragraph

Demote Paragraph

ALT+Shift+Right Arrow or Shift+TAB from beginning of Paragraph

Move Selected Paragraphs Up

ALT+Shift+Up Arrow

Move Selected Paragraphs Down

ALT+Shift+Down Arrow

Outlining, in Outline View

Collapse to Titles

ALT+Shift+1

Expand Text under a heading

ALT+Shift+Plus

Collapse Text Under a Heading

ALT+Shift+Minus

Show All Text and Headings

ALT+Shift+A

Display Character Formatting

Keypad / (numlock off)

Selecting, in Text

Character Right

Shift+Right Arrow

Character Left

Shift+Left Arrow

End of Word

CTRL+Shift+Right Arrow

Beginning of Word

CTRL+Shift+Left Arrow

Line Up

Shift+Up Arrow

Line Down

Shift+Down Arrow

Select All

CTRL+A or F2

Select Any Text

Drag with left mouse button depressed

Select Word

Double-Click

Select Paragraph

Triple-Click

Drag and Drop

Select and Drag

Drag and Drop Copy

CTRL+Select and Drag

Working with Slides and Presentation Files

New Presentation

CTRL+N

Open a Presentation

CTRL+O, CTRL+F12

Save

CTRL+S, F12

Save As

F12

Print

CTRL+P

Find

CTRL+F

Replace

CTRL+H

New Slide (menu)

CTRL+M

New Slide like last one, no menu

Shift+CTRL+M

Exit/Quit

CTRL+Q or ALT F4

Move from Title to Text

CTRL+Enter

Move from Body text to Title of Next Slide

CTRL+Enter

Working with Presentation Windows

Go to Previous Window

CTRL+Shift+F6

Go to Next Window

CTRL+F6

Size Presentation Window

ALT+F5

(Un-Maximize)

Maximize Application Window

ALT+F10

Maximize Presentation Window

CTRL+F10

Restore Presentation Window to Previous Size

CTRL+F5

Put Presentation in its own Window

CTRL+F5

Drawing & Formatting

Show/Hide Guides (toggle)

CTRL+G

Switch from Normal View to Master View

Shift+Click Slide View Button

Group

CTRL+Shift+G

Ungroup

CTRL+Shift+H

Regroup

CTRL+Shift+J

Resize while Maintaining Proportions

Shift+Resize

Resize from Center

CTRL+Resize

Resize from Center while Maintaining Proportions

CTRL+Shift+Resize

Rotate in 15 degree increments

Shift+Rotate tool

Rotate from Corner

CTRL+Rotate tool

Rotate in 15 degree increments from Corner

Shift+CTRL+Rotate tool

Extend Line along same angle

Shift+Resize

Make Straight Segment while Using Curve Tool

CTRL+ALT+click (using curve tool)

Nudge object one grid unit

Arrow Key

Nudge object one pixel

CTRL+Arrow Key

Temporarily Release Grid/Guide Snap

ALT

Create Multiple Guides

CTRL+Drag Guide

Controlling Slides in Slide Show

Go to Slide

ENTER

Black/Unblack Screen

B or Period

White/Unwhite Screen

W or Comma

Show/Hide Pointer

A or =

End Show

ESC, CTRL+Break, Minus, END

Erase Screen Annotations

E

Advance to Hidden Slide

H

Advance to Next Slide

Mouse Click, Spacebar, N, Right Arrow, Down Arrow, Page Down

Return to Previous Slide

Backspace, P, Left Arrow, Up Arrow, Page Up

Getting Help & Programming Tools

Help

F1

Menu and Dialog Explanations

Shift+F1

Right Mouse Click without Mouse

Shift+F10

Bring up Visual Basic Editor

ALT+F11

Macro Recorder

ALT+F8

PowerPoint shortcut keys

Action

PowerPoint shortcut

Bold

Ctrl-B

Close

Ctrl-W

Close

Ctrl-F4

Copy

Ctrl-C

Find

Ctrl-F

Italics

Ctrl-I

Menu bar

F10

New slide

Ctrl-N

Next window

Ctrl-F6

Open

Ctrl-O

Paste

Ctrl-V

Print

Ctrl-P

Repeat Find

Shift-F4

Repeat/Redo

Ctrl-Y

Replace

Ctrl-H

Save

Ctrl-S

Slide Show: Begin

F5

Slide Show: Black screen show/hide

B

Slide Show: End

Esc

Slide Show: Erase annotations

E

Slide Show: Go to next hidden slide

H

Slide Show: Hide pointer and button always

Ctrl-L

Slide Show: Hide pointer and button temporarily

Ctrl-H

Slide Show: Mouse pointer to arrow

Ctrl-A

Slide Show: Mouse pointer to pen

Ctrl-P

Slide Show: Next slide

N

Slide Show: Previous slide

P

Slide Show: Set new timings while rehearsing

T

Slide Show: Stop/restart automatic slide show

S

Slide Show: Use mouse-click to advance (rehearsing)

M

Slide Show: Use original timings

O

Slide Show: White screen show/hide

W

Spelling and Grammar check

F7

Switch to the next presentation window

Ctrl-F6

Switch to the next tab in a dialog box

Ctrl-Tab / Ctrl-Page Down

Switch to the previous presentation window

Ctrl-Shift-F6

Switch to the previous tab in a dialog box

Ctrl-Shift-Tab / Ctrl-Page Up

Turn character formatting on or of

Num /

Underline

Ctrl-U

Undo

Ctrl-Z

Text Formatting

To do this:

Windows Keyboard:

Change Font

CTRL+Shift+F, then use up/down arrow keys, click Enter when done

Change Point Size

CTRL+Shift+P, then use up/down arrow keys, click Enter when done

Increase Font Size

CTRL+Shift+>

Decrease Font Size

CTRL+Shift+<

Bold

CTRL+B

Underline

CTRL+U

Italic

CTRL+I

Superscript

ALT+CTRL+Shift+>

Subscript

ALT+CTRL+Shift+<

Plain Text

CTRL+Shift+Z

Spelling Checker

F7

Center Paragraph

CTRL+E

Justified Paragraph

CTRL+J

Left-Aligned Paragraph

CTRL+L

Right-Aligned Paragraph

CTRL+R

Change Case

Shift+F3 toggles selection through lower case, upper case, initial caps with each press of keys

Create Hyperlink

CTRL+K

Deleting and Copying

Delete Character Left

Backspace

Delete Word Left

CTRL+Backspace

Delete Character Right

Delete

Delete Word Right

CTRL+Delete

Cut

CTRL+X

Copy

CTRL+C

Paste

CTRL+V

Undo

CTRL+Z

Create a copy of the text

CTRL+Drag

button1 Shortcut Keys for Microsoft PowerPoint.

Posted under Microsoft

This post was written by Rahul Nagar on October 29, 2008

Tags: , , ,

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