Shortcut or Function Keys in Microsoft Excel.

Microsoft Excel is widely used in day-to-day operations worldwide. When using  Microsoft Excel one might notice that there times  when you  thought there should have been a function shortcut  key to get a task to work. Keeping this in mind, below I have compiled a number of shortcut keys that would definitely make Excel tasks easier and quicker to handle. A few CTRL + Combination keys have also been included apart from the other useful shortcut keys keeping

Function Shortcut Keys

Key

Description

F1

Displays the Help task pane.

CTRL+F1

Closes and reopens the current task pane.

ALT+F1

Creates a chart of the data in the current range.

ALT+SHIFT+F1

Inserts a new worksheet.

F2

Edits the active cell and positions the insertion point at the end of the cell contents. It also moves the insertion point into the Formula Bar when editing in a cell is turned off.

SHIFT+F2

Edits a cell comment.

F3

Pastes a defined name into a formula.

SHIFT+F3

Displays the Insert Function dialog box.

F4

Repeats the last command or action, if possible.

CTRL+F4

Closes the selected workbook window.

CTRL+F5

Restores the window size of the selected workbook window.

F6

Switches to the next pane in a worksheet that has been split (Window menu, Split command).

SHIFT+F6

Switches to the previous pane in a worksheet that has been split.

CTRL+F6

Switches to the next workbook window when more than one workbook window is open.

SHIFT+F6

Note When the task pane is visible, F6 and SHIFT+F6 include that pane when switching between panes.

F7

Displays the Spelling dialog box to check spelling in the active worksheet or selected range.

CTRL+F7

Performs the Move command on the workbook window when it is not maximized. Use the arrow Keys to move the window, and when finished press ESC.

F8

Turns extend mode on or off. In extend mode; EXT appears in the status line, and the arrow Keys extend the selection.

SHIFT+F8

Enables you to add a non-adjacent cell or range to a selection of cells by using the arrow Keys.

CTRL+F8

Performs the Size command (on the Control menu for the workbook window) when a workbook is not maximized.

ALT+F8

Displays the Macro dialog box to run, edit, or delete a macro.

F9

Calculates all worksheets in all open workbooks.

F9

F9 followed by ENTER (or followed by CTRL+SHIFT+ENTER for array formulas) calculates the selected a portion of a formula and replaces the selected portion with the calculated value.

SHIFT+F9

Calculates the active worksheet.

CTRL+ALT+F9

Calculates all worksheets in all open workbooks, regardless of whether they have changed since the last calculation.

CTRL+ALT+SHIFT+F9

Rechecks dependent formulas, and then calculates all cells in all open workbooks, including cells not marked as needing to be calculated.

CTRL+F9

Minimizes a workbook window to an icon.

F10

Selects the menu bar or closes an open menu and submenu at the same time.

SHIFT+F10

Displays the shortcut menu for a selected item.

ALT+SHIFT+F10

Displays the menu or message for a smart tag. If more than one smart tag is present, it switches to the next smart tag and displays its menu or message.

CTRL+F10

Maximizes or restores the selected workbook window.

F11

Creates a chart of the data in the current range.

SHIFT+F11

Inserts a new worksheet.

ALT+F11

Opens the Visual Basic Editor, in which you can create a macro by using Visual Basic for Applications (VBA).

ALT+SHIFT+F11

Opens the Microsoft Script Editor, where you can add text, edit HTML tags, and modify any script code.

F12

Displays the Save As dialog box.

CTRL + Key Shortcut Description

Key

Description

CTRL+(

Unhide any hidden rows within the selection.

CTRL+)

Unhide any hidden columns within the selection.

CTRL+&

Applies the outline border to the selected cells.

CTRL+_

Removes the outline border from the selected cells.

CTRL+~

Applies the General number format.

CTRL+$

Applies the Currency format with two decimal places (negative numbers in parentheses).

CTRL+%

Applies the Percentage format with no decimal places.

CTRL+^

Applies the Exponential number format with two decimal places.

CTRL+#

Applies the Date format with the day, month, and year.

CTRL+@

Applies the Time format with the hour and minute, and AM or PM.

CTRL+!

Applies the Number format with two decimal places, thousands separator, and minus sign (-) for negative values.

CTRL+-

Displays the Delete dialog box to delete the selected cells.

CTRL+*

Selects the current region around the active cell (the data area enclosed by blank rows and blank columns).

CTRL+:

Enters the current time.

CTRL+;

Enters the current date.

CTRL+`

Alternates between displaying cell values and displaying formulas in the worksheet.

CTRL+’

Copies a formula from the cell above the active cell into the cell or the Formula Bar.

CTRL+”

Copies the value from the cell above the active cell into the cell or the Formula Bar.

CTRL++

Displays the Insert dialog box to insert blank cells.

CTRL+1

Displays the Format Cells dialog box.

CTRL+2

Applies or removes bold formatting.

CTRL+3

Applies or removes italic formatting.

CTRL+4

Applies or removes underlining.

CTRL+5

Applies or removes strikethrough.

CTRL+6

Alternates between hiding objects, displaying objects, and displaying placeholders for objects.

CTRL+7

Displays or hides the Standard toolbar.

CTRL+8

Displays or hides the outline symbols.

CTRL+9

Hides the selected rows.

CTRL+0

Hides the selected columns.

CTRL+A

Selects the entire worksheet.

CTRL+A

If the worksheet contains data, CTRL+A selects the current region. Pressing CTRL+A a second time selects the entire worksheet.

CTRL+B

Applies or removes bold formatting.

CTRL+C

Copies the selected cells.

CTRL+C

CTRL+C followed by another CTRL+C displays the Microsoft Office Clipboard.

CTRL+D

Uses the Fill Down command to copy the contents and format of the topmost cell of a selected range into the cells below.

CTRL+F

Displays the Find dialog box.

CTRL+G

Displays the Go To dialog box.

F5

F5 also displays this dialog box.

CTRL+H

Displays the Find and Replace dialog box.

CTRL+I

Applies or removes italic formatting.

CTRL+K

Displays the Insert Hyperlink dialog box for new hyperlinks or the Edit Hyperlink dialog box for selected existing hyperlinks.

CTRL+L

Displays the Create List dialog box.

CTRL+N

Creates a new, blank file.

CTRL+O

Displays the Open dialog box to open or find a file.

CTRL+SHIFT+O

Selects all cells that contain comments.

CTRL+P

Displays the Print dialog box.

CTRL+R

Uses the Fill Right command to copy the contents and format of the leftmost cell of a selected range into the cells to the right.

CTRL+S

Saves the active file with its current file name, location, and file format.

CTRL+U

Applies or removes underlining.

CTRL+V

Inserts the contents of the Clipboard at the insertion point and replaces any selection. Available only after you cut or copied an object, text, or cell contents.

CTRL+W

Closes the selected workbook window.

CTRL+X

Cuts the selected cells.

CTRL+Y

Repeats the last command or action, if possible.

CTRL+Z

Uses the Undo command to reverse the last command or to delete the last entry you typed.

CTRL+SHIFT+Z

Uses the Undo or Redo command to reverse or restore the last automatic correction when AutoCorrect Smart Tags are displayed.

Other useful shortcut Keys

Key

Description

ARROW KEYS

Move one cell up, down, left, or right in a worksheet.

CTRL+ARROW KEY

Moves to the edge of the current data region (data region: A range of cells that contains data and that is bounded by empty cells or datasheet borders.) in a worksheet.

SHIFT+ARROW KEY

Extends the selection of cells by one cell.

CTRL+SHIFT+ARROW KEY

Extends the selection of cells to the last nonblank cell in the same column or row as the active cell.

CTRL+SHIFT+ARROW KEY

LEFT ARROW or RIGHT ARROW selects the menu to the left or right when a menu is visible. When a submenu is open, these arrow Keys switch between the main menu and the submenu.

CTRL+SHIFT+ARROW KEY

DOWN ARROW or UP ARROW selects the next or previous command when a menu or submenu is open.

CTRL+SHIFT+ARROW KEY

In a dialog box, arrow Keys move between options in an open drop-down list, or between options in a group of options.

ALT+DOWN ARROW

Opens a selected drop-down list.

BACKSPACE

Deletes one character to the left in the Formula Bar.

BACKSPACE

Also clears the content of the active cell.

DELETE

Removes the cell contents (data and formulas) from selected cells without affecting cell formats or comments.

DELETE

In cell editing mode, it deletes the character to the right of the insertion point.

END

Moves to the cell in the lower-right corner of the window when SCROLL LOCK is turned on.

END

Also selects the last command on the menu when a menu or submenu is visible.

CTRL+END

Moves to the last cell on a worksheet, in the lowest used row of the rightmost used column.

CTRL+SHIFT+END

Extends the selection of cells to the last used cell on the worksheet (lower-right corner).

ENTER

Completes a cell entry from the cell or the Formula Bar,

and selects the cell below (by default).

ENTER

In a data form, it moves to the first field in the next

record.

ENTER

Opens a selected menu (press F10 to activate the menu

bar) or performs the action for a selected command.

ENTER

In a dialog box, it performs the action

for the default command button in the

dialog box (the button with the bold

outline, often the OK button).

ALT+ENTER

Starts a new line in the same cell.

CTRL+ENTER

Fills the selected cell range with the current entry.

SHIFT+ENTER

Completes a cell entry and selects the cell above.

ESC

Cancels an entry in the cell or Formula Bar.

ESC

It also closes an open menu or submenu, dialog box, or message window.

HOME

Moves to the beginning of a row in a worksheet.

HOME

Moves to the cell in the upper-left corner of the window when SCROLL LOCK is turned on.

HOME

Selects the first command on the menu when a menu or submenu is visible.

CTRL+HOME

Moves to the beginning of a worksheet.

CTRL+SHIFT+HOME

Extends the selection of cells to the beginning of the worksheet.

PAGE DOWN

Moves one screen down in a worksheet.

ALT+PAGE DOWN

Moves one screen to the right in a worksheet.

CTRL+PAGE DOWN

Moves to the next sheet in a workbook.

CTRL+SHIFT+PAGE DOWN

Selects the current and next sheet in a workbook.

PAGE UP

Moves one screen up in a worksheet.

ALT+PAGE UP

Moves one screen to the left in a worksheet.

CTRL+PAGE UP

Moves to the previous sheet in a workbook.

CTRL+SHIFT+PAGE UP

Selects the current and previous sheet in a workbook.

SPACEBAR

In a dialog box, performs the action for the selected button, or selects or clears a check box.

CTRL+SPACEBAR

Selects an entire column in a worksheet.

SHIFT+SPACEBAR

Selects an entire row in a worksheet.

CTRL+SHIFT+SPACEBAR

Selects the entire worksheet.

ALT+SPACEBAR

Displays the Control menu for the Excel window.

TAB

Moves one cell to the right in a worksheet.

TAB

Moves between unlocked cells in a protected worksheet.

TAB

Moves to the next option or option group in a dialog box.

SHIFT+TAB

Moves to the previous cell in a worksheet or the previous option in a dialog box.

CTRL+TAB

Switches to the next tab in dialog box.

CTRL+SHIFT+TAB

Switches to the previous tab in a dialog box.

button1 Shortcut or Function Keys in Microsoft Excel.

Posted under Shorcut Keys

77 Comments so far

  1. johnny December 31, 2008 4:52 am

    bWfqfl Thanks for good post

  2. Keaw August 11, 2009 3:34 am

    that’s great it’s really helpful

  3. jiwani March 6, 2010 7:59 am

    thanks..will be of gr8 help!

  4. APARANA March 16, 2010 11:06 am

    shortcut good

  5. bow bow May 21, 2010 7:35 am

    it is ok

  6. umesh kumar saini June 26, 2010 6:11 pm

    thanks

  7. SUBBA RAO, GUDDATI. June 28, 2010 4:36 pm

    THIS IS A VERY USEFUL INFORMATION -THANKS

  8. kripashankar July 1, 2010 10:45 am

    format acha h

  9. Vandy July 14, 2010 7:19 am

    thnx, its helpful

  10. prakash July 28, 2010 9:13 am

    It,s realy great useful

  11. madhav padney August 21, 2010 9:59 am

    thanks for ur information, kindly send the same in my mail id.

    Regards
    Madhav Pandey

  12. sarita yadav September 16, 2010 8:48 am

    i want to gane knowlege

  13. sarita yadav September 16, 2010 8:49 am

    very good web

  14. Nazir September 28, 2010 2:42 pm

    Nazir,Yaa it’s a great tool to have for freshers.

  15. Dilbag October 14, 2010 5:34 am

    one can make perfect with little effort
    it is master

  16. Anonymous October 17, 2010 11:46 am

    Cool website, I had not come across myshortcutkeys.com previously during my searches!
    Keep up the excellent work!

  17. ahmed October 30, 2010 12:36 pm

    sir it is very usefull information thanks a lot i want information about unix and linex ,hardware and net working ,ccna notes , etc if you can mail me i will be really thanks to you ok i will also search on net ok thank you again.

  18. Basavaraj K H November 2, 2010 4:00 am

    I want learn more excel

    Thank you

  19. vcxlbaral November 8, 2010 10:39 pm

    Good information

  20. Anonymous November 14, 2010 9:12 pm

    It? s the first time I have heard that in Macedonia, obits are an unusual observe. You have wonderfully written the post. I have liked your way of writing this. Thanks for sharing this.

  21. Anonymous November 19, 2010 8:34 am

    Just desired to say that you’ve some awesome content on your blog. If it is OK I wants to use some with the information you supplied on my web site. If I link back again to your website would it be OK to do so?

  22. Anonymous November 25, 2010 4:09 am

    Hello! Just had to chime in. I really enjoyed this blog. Keep up the good work.

  23. Anonymous December 3, 2010 5:00 am

    Thanks for such great information.

  24. Anonymous December 5, 2010 10:46 am

    Hello

    Great share, thanks for your time

  25. Shemeka Naber December 6, 2010 2:27 pm

    Some really nice stuff on this web site , I it.

  26. student grants December 9, 2010 8:54 pm

    Thanks for an idea, you sparked at thought from a angle I hadn’t given thoguht to yet. Now lets see if I can do something with it.

  27. dinesh December 16, 2010 6:07 am

    It,s realy great useful

  28. Anonymous December 20, 2010 5:53 am

    nice post. thanks.

  29. Selva December 30, 2010 10:27 am

    Hi Duddy…

    Very Useful information…. Thank you very much.

  30. mahesh January 13, 2011 6:04 am

    mahseh

  31. Aseem January 22, 2011 10:49 am

    …the above excel shortcuts r of awesome emphasis.
    Thanx!!

  32. MANZOOR SOLANGI January 22, 2011 5:43 pm

    the above short cut keys are very useful for the students
    thanxxxx

  33. Kenton Stumm January 22, 2011 5:55 pm

    Hello. excellent job. I did not imagine this. This is a great story. Thanks!

  34. Anonymous January 24, 2011 6:20 am

    very nice put up, i certainly love this website, carry on it

  35. Anonymous January 29, 2011 6:05 am

    That is the best blog for anybody who wants to find out about this topic. You notice a lot its virtually arduous to argue with you (not that I actually would want…HaHa). You undoubtedly put a brand new spin on a topic thats been written about for years. Nice stuff, simply great!

  36. Anonymous January 29, 2011 11:27 am

    +1 ))

  37. Rakesh March 9, 2011 7:22 pm

    Dis is very gud shortcut site

  38. Vilas March 9, 2011 7:23 pm

    Superb for improving shortcut keys

  39. sudheer April 20, 2011 8:19 am

    very nice put up, i certainly love this website, carry on it

  40. Manish Mishra April 23, 2011 7:57 am

    Thinks its usefull

  41. Manish Bansal May 11, 2011 3:53 pm

    thanks for help its everybody.again thank you

  42. Gajendra May 25, 2011 2:55 pm

    Thanks
    Very useful for me.

  43. nitin June 9, 2011 9:35 am

    hai i am very happy after

  44. Ganesh July 11, 2011 3:14 pm

    Dear Friends can i had excel formula’s date.

  45. Vikas Tibole July 21, 2011 10:07 am

    I am Very Happy Due to this shortcuts key.

  46. prabhakar saxena August 1, 2011 10:11 am

    Got a Lot of Shortcuts Thanks

  47. anuradha September 12, 2011 9:06 am

    thankssssssssssssssssssssssssssssssssssssssssssssss

  48. Rajesh sud October 5, 2011 1:33 pm

    Thanx,it greate help to me

  49. afsar khan October 27, 2011 9:35 am

    Its very old, kindly show the new short cut keys in the excel

  50. Subash November 11, 2011 8:25 am

    thanx:):)

  51. jaja November 28, 2011 4:40 pm

    i want to know more about the shortcut keys ofms excel

  52. saran November 29, 2011 6:17 am

    i have learn more shortcut keys in this websites. It is wonderful jobs

  53. madhu December 21, 2011 9:22 am

    need some more short cut keys with screen shot

  54. mavia shehneel January 3, 2012 4:43 pm

    nice info

  55. PALANI January 29, 2012 2:42 pm

    Thanks lot for your short cut keys, but i need a How to delete work sheet in keys

    Regards
    PALANI

  56. ravikant April 29, 2012 8:43 am

    good for me and for those people who want to work fast & easy

  57. Gayatrhi May 9, 2012 8:11 pm

    Its really nice info

  58. N,UTHAYA May 11, 2012 1:52 pm

    Thanks for such great information,need some more short cut keys with screen shot,
    Thankssssssss

  59. S.MANIKANDAN June 1, 2012 5:19 am

    no

  60. SHIBY June 6, 2012 5:15 am

    ITS REALLY GOOD AND HELPFULL

  61. Anand August 3, 2012 11:18 am

    Thanks for posting its very helpful for me……..

  62. nagarjuna August 7, 2012 2:46 am

    its very help me

  63. Anil August 21, 2012 10:18 am

    Thanks

  64. Karthik August 21, 2012 10:58 am

    It’s very useful to me.

    Thanx

  65. usman August 29, 2012 10:43 am

    my “chnge case” problum stil nt solvd in excel plz help me

  66. Bryan August 31, 2012 6:19 am

    hmm. it is quite amazing. :)

  67. Bryan August 31, 2012 6:20 am

    hmm. it is quite fantastic!

  68. Bryan August 31, 2012 6:21 am

    CJay. banggaw!

  69. prabhu kumar September 20, 2012 12:38 pm

    great help thanks

  70. abhishek October 6, 2012 12:08 pm

    THANKS……IT HELPED ME VERY MUCH.. :)

  71. S.ARUMUGAM October 9, 2012 10:51 am

    change colour in the selected cell

  72. srinibasa pradhan October 20, 2012 12:00 pm

    it is very use full by me.

  73. praful January 16, 2013 3:39 am

    thankssssssssssssssssssssssssssss

  74. phani kumar March 16, 2013 12:27 pm

    it is useful to every one

  75. Swapnil Gangane March 22, 2013 11:53 am

    It’s very useful shortcut keys. but i want how to remove Duplicate values using shortcut keys.

  76. Anonymous April 3, 2013 8:30 am

    Really informative article.Much thanks again. Fantastic.

  77. sam May 1, 2013 9:22 pm

    thanks

Leave a Comment

Name (required)

Email (required)

Website

Comments

More Blog Post