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Function Shortcut Keys
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Key
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Description
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F1
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Displays the Help task pane.
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CTRL+F1
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Closes and reopens the current task pane.
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ALT+F1
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Creates a chart of the data in the current range.
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ALT+SHIFT+F1
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Inserts a new worksheet.
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F2
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Edits the active cell and positions the insertion point at the end of the cell contents. It also moves the insertion point into the Formula Bar when editing in a cell is turned off.
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SHIFT+F2
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Edits a cell comment.
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F3
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Pastes a defined name into a formula.
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SHIFT+F3
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Displays the Insert Function dialog box.
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F4
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Repeats the last command or action, if possible.
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CTRL+F4
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Closes the selected workbook window.
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CTRL+F5
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Restores the window size of the selected workbook window.
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F6
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Switches to the next pane in a worksheet that has been split (Window menu, Split command).
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SHIFT+F6
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Switches to the previous pane in a worksheet that has been split.
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CTRL+F6
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Switches to the next workbook window when more than one workbook window is open.
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SHIFT+F6
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Note When the task pane is visible, F6 and SHIFT+F6 include that pane when switching between panes.
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F7
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Displays the Spelling dialog box to check spelling in the active worksheet or selected range.
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CTRL+F7
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Performs the Move command on the workbook window when it is not maximized. Use the arrow Keys to move the window, and when finished press ESC.
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F8
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Turns extend mode on or off. In extend mode; EXT appears in the status line, and the arrow Keys extend the selection.
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SHIFT+F8
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Enables you to add a non-adjacent cell or range to a selection of cells by using the arrow Keys.
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CTRL+F8
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Performs the Size command (on the Control menu for the workbook window) when a workbook is not maximized.
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ALT+F8
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Displays the Macro dialog box to run, edit, or delete a macro.
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F9
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Calculates all worksheets in all open workbooks.
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F9
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F9 followed by ENTER (or followed by CTRL+SHIFT+ENTER for array formulas) calculates the selected a portion of a formula and replaces the selected portion with the calculated value.
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SHIFT+F9
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Calculates the active worksheet.
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CTRL+ALT+F9
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Calculates all worksheets in all open workbooks, regardless of whether they have changed since the last calculation.
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CTRL+ALT+SHIFT+F9
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Rechecks dependent formulas, and then calculates all cells in all open workbooks, including cells not marked as needing to be calculated.
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CTRL+F9
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Minimizes a workbook window to an icon.
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F10
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Selects the menu bar or closes an open menu and submenu at the same time.
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SHIFT+F10
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Displays the shortcut menu for a selected item.
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ALT+SHIFT+F10
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Displays the menu or message for a smart tag. If more than one smart tag is present, it switches to the next smart tag and displays its menu or message.
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CTRL+F10
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Maximizes or restores the selected workbook window.
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F11
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Creates a chart of the data in the current range.
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SHIFT+F11
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Inserts a new worksheet.
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ALT+F11
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Opens the Visual Basic Editor, in which you can create a macro by using Visual Basic for Applications (VBA).
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ALT+SHIFT+F11
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Opens the Microsoft Script Editor, where you can add text, edit HTML tags, and modify any script code.
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F12
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Displays the Save As dialog box.
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CTRL + Key Shortcut Description
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Key
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Description
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CTRL+(
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Unhide any hidden rows within the selection.
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CTRL+)
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Unhide any hidden columns within the selection.
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CTRL+&
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Applies the outline border to the selected cells.
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CTRL+_
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Removes the outline border from the selected cells.
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CTRL+~
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Applies the General number format.
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CTRL+$
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Applies the Currency format with two decimal places (negative numbers in parentheses).
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CTRL+%
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Applies the Percentage format with no decimal places.
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CTRL+^
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Applies the Exponential number format with two decimal places.
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CTRL+#
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Applies the Date format with the day, month, and year.
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CTRL+@
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Applies the Time format with the hour and minute, and AM or PM.
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CTRL+!
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Applies the Number format with two decimal places, thousands separator, and minus sign (-) for negative values.
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CTRL+-
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Displays the Delete dialog box to delete the selected cells.
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CTRL+*
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Selects the current region around the active cell (the data area enclosed by blank rows and blank columns).
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CTRL+:
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Enters the current time.
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CTRL+;
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Enters the current date.
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CTRL+`
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Alternates between displaying cell values and displaying formulas in the worksheet.
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CTRL+’
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Copies a formula from the cell above the active cell into the cell or the Formula Bar.
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CTRL+”
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Copies the value from the cell above the active cell into the cell or the Formula Bar.
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CTRL++
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Displays the Insert dialog box to insert blank cells.
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CTRL+1
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Displays the Format Cells dialog box.
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CTRL+2
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Applies or removes bold formatting.
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CTRL+3
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Applies or removes italic formatting.
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CTRL+4
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Applies or removes underlining.
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CTRL+5
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Applies or removes strikethrough.
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CTRL+6
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Alternates between hiding objects, displaying objects, and displaying placeholders for objects.
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CTRL+7
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Displays or hides the Standard toolbar.
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CTRL+8
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Displays or hides the outline symbols.
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CTRL+9
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Hides the selected rows.
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CTRL+0
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Hides the selected columns.
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CTRL+A
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Selects the entire worksheet.
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CTRL+A
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If the worksheet contains data, CTRL+A selects the current region. Pressing CTRL+A a second time selects the entire worksheet.
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CTRL+B
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Applies or removes bold formatting.
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CTRL+C
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Copies the selected cells.
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CTRL+C
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CTRL+C followed by another CTRL+C displays the Microsoft Office Clipboard.
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CTRL+D
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Uses the Fill Down command to copy the contents and format of the topmost cell of a selected range into the cells below.
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CTRL+F
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Displays the Find dialog box.
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CTRL+G
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Displays the Go To dialog box.
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F5
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F5 also displays this dialog box.
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CTRL+H
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Displays the Find and Replace dialog box.
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CTRL+I
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Applies or removes italic formatting.
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CTRL+K
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Displays the Insert Hyperlink dialog box for new hyperlinks or the Edit Hyperlink dialog box for selected existing hyperlinks.
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CTRL+L
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Displays the Create List dialog box.
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CTRL+N
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Creates a new, blank file.
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CTRL+O
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Displays the Open dialog box to open or find a file.
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CTRL+SHIFT+O
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Selects all cells that contain comments.
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CTRL+P
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Displays the Print dialog box.
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CTRL+R
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Uses the Fill Right command to copy the contents and format of the leftmost cell of a selected range into the cells to the right.
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CTRL+S
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Saves the active file with its current file name, location, and file format.
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CTRL+U
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Applies or removes underlining.
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CTRL+V
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Inserts the contents of the Clipboard at the insertion point and replaces any selection. Available only after you cut or copied an object, text, or cell contents.
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CTRL+W
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Closes the selected workbook window.
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CTRL+X
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Cuts the selected cells.
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CTRL+Y
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Repeats the last command or action, if possible.
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CTRL+Z
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Uses the Undo command to reverse the last command or to delete the last entry you typed.
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CTRL+SHIFT+Z
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Uses the Undo or Redo command to reverse or restore the last automatic correction when AutoCorrect Smart Tags are displayed.
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Other useful shortcut Keys
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Key
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Description
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ARROW KEYS
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Move one cell up, down, left, or right in a worksheet.
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CTRL+ARROW KEY
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Moves to the edge of the current data region (data region: A range of cells that contains data and that is bounded by empty cells or datasheet borders.) in a worksheet.
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SHIFT+ARROW KEY
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Extends the selection of cells by one cell.
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CTRL+SHIFT+ARROW KEY
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Extends the selection of cells to the last nonblank cell in the same column or row as the active cell.
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CTRL+SHIFT+ARROW KEY
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LEFT ARROW or RIGHT ARROW selects the menu to the left or right when a menu is visible. When a submenu is open, these arrow Keys switch between the main menu and the submenu.
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CTRL+SHIFT+ARROW KEY
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DOWN ARROW or UP ARROW selects the next or previous command when a menu or submenu is open.
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CTRL+SHIFT+ARROW KEY
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In a dialog box, arrow Keys move between options in an open drop-down list, or between options in a group of options.
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ALT+DOWN ARROW
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Opens a selected drop-down list.
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BACKSPACE
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Deletes one character to the left in the Formula Bar.
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BACKSPACE
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Also clears the content of the active cell.
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DELETE
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Removes the cell contents (data and formulas) from selected cells without affecting cell formats or comments.
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DELETE
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In cell editing mode, it deletes the character to the right of the insertion point.
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END
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Moves to the cell in the lower-right corner of the window when SCROLL LOCK is turned on.
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END
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Also selects the last command on the menu when a menu or submenu is visible.
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CTRL+END
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Moves to the last cell on a worksheet, in the lowest used row of the rightmost used column.
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CTRL+SHIFT+END
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Extends the selection of cells to the last used cell on the worksheet (lower-right corner).
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ENTER
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Completes a cell entry from the cell or the Formula Bar,
and selects the cell below (by default).
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ENTER
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In a data form, it moves to the first field in the next
record.
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ENTER
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Opens a selected menu (press F10 to activate the menu
bar) or performs the action for a selected command.
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ENTER
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In a dialog box, it performs the action
for the default command button in the
dialog box (the button with the bold
outline, often the OK button).
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ALT+ENTER
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Starts a new line in the same cell.
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CTRL+ENTER
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Fills the selected cell range with the current entry.
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SHIFT+ENTER
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Completes a cell entry and selects the cell above.
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ESC
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Cancels an entry in the cell or Formula Bar.
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ESC
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It also closes an open menu or submenu, dialog box, or message window.
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HOME
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Moves to the beginning of a row in a worksheet.
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HOME
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Moves to the cell in the upper-left corner of the window when SCROLL LOCK is turned on.
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HOME
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Selects the first command on the menu when a menu or submenu is visible.
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CTRL+HOME
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Moves to the beginning of a worksheet.
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CTRL+SHIFT+HOME
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Extends the selection of cells to the beginning of the worksheet.
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PAGE DOWN
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Moves one screen down in a worksheet.
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ALT+PAGE DOWN
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Moves one screen to the right in a worksheet.
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CTRL+PAGE DOWN
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Moves to the next sheet in a workbook.
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CTRL+SHIFT+PAGE DOWN
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Selects the current and next sheet in a workbook.
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PAGE UP
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Moves one screen up in a worksheet.
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ALT+PAGE UP
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Moves one screen to the left in a worksheet.
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CTRL+PAGE UP
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Moves to the previous sheet in a workbook.
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CTRL+SHIFT+PAGE UP
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Selects the current and previous sheet in a workbook.
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SPACEBAR
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In a dialog box, performs the action for the selected button, or selects or clears a check box.
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CTRL+SPACEBAR
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Selects an entire column in a worksheet.
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SHIFT+SPACEBAR
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Selects an entire row in a worksheet.
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CTRL+SHIFT+SPACEBAR
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Selects the entire worksheet.
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ALT+SPACEBAR
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Displays the Control menu for the Excel window.
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TAB
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Moves one cell to the right in a worksheet.
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TAB
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Moves between unlocked cells in a protected worksheet.
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TAB
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Moves to the next option or option group in a dialog box.
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SHIFT+TAB
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Moves to the previous cell in a worksheet or the previous option in a dialog box.
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CTRL+TAB
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Switches to the next tab in dialog box.
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CTRL+SHIFT+TAB
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Switches to the previous tab in a dialog box.
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