Shortcut or Function Keys in Microsoft Excel.

Microsoft Excel is widely used in day-to-day operations worldwide. When using  Microsoft Excel one might notice that there times  when you  thought there should have been a function shortcut  key to get a task to work. Keeping this in mind, below I have compiled a number of shortcut keys that would definitely make Excel tasks easier and quicker to handle. A few CTRL + Combination keys have also been included apart from the other useful shortcut keys keeping

Function Shortcut Keys

Key

Description

F1

Displays the Help task pane.

CTRL+F1

Closes and reopens the current task pane.

ALT+F1

Creates a chart of the data in the current range.

ALT+SHIFT+F1

Inserts a new worksheet.

F2

Edits the active cell and positions the insertion point at the end of the cell contents. It also moves the insertion point into the Formula Bar when editing in a cell is turned off.

SHIFT+F2

Edits a cell comment.

F3

Pastes a defined name into a formula.

SHIFT+F3

Displays the Insert Function dialog box.

F4

Repeats the last command or action, if possible.

CTRL+F4

Closes the selected workbook window.

CTRL+F5

Restores the window size of the selected workbook window.

F6

Switches to the next pane in a worksheet that has been split (Window menu, Split command).

SHIFT+F6

Switches to the previous pane in a worksheet that has been split.

CTRL+F6

Switches to the next workbook window when more than one workbook window is open.

SHIFT+F6

Note When the task pane is visible, F6 and SHIFT+F6 include that pane when switching between panes.

F7

Displays the Spelling dialog box to check spelling in the active worksheet or selected range.

CTRL+F7

Performs the Move command on the workbook window when it is not maximized. Use the arrow Keys to move the window, and when finished press ESC.

F8

Turns extend mode on or off. In extend mode; EXT appears in the status line, and the arrow Keys extend the selection.

SHIFT+F8

Enables you to add a non-adjacent cell or range to a selection of cells by using the arrow Keys.

CTRL+F8

Performs the Size command (on the Control menu for the workbook window) when a workbook is not maximized.

ALT+F8

Displays the Macro dialog box to run, edit, or delete a macro.

F9

Calculates all worksheets in all open workbooks.

F9

F9 followed by ENTER (or followed by CTRL+SHIFT+ENTER for array formulas) calculates the selected a portion of a formula and replaces the selected portion with the calculated value.

SHIFT+F9

Calculates the active worksheet.

CTRL+ALT+F9

Calculates all worksheets in all open workbooks, regardless of whether they have changed since the last calculation.

CTRL+ALT+SHIFT+F9

Rechecks dependent formulas, and then calculates all cells in all open workbooks, including cells not marked as needing to be calculated.

CTRL+F9

Minimizes a workbook window to an icon.

F10

Selects the menu bar or closes an open menu and submenu at the same time.

SHIFT+F10

Displays the shortcut menu for a selected item.

ALT+SHIFT+F10

Displays the menu or message for a smart tag. If more than one smart tag is present, it switches to the next smart tag and displays its menu or message.

CTRL+F10

Maximizes or restores the selected workbook window.

F11

Creates a chart of the data in the current range.

SHIFT+F11

Inserts a new worksheet.

ALT+F11

Opens the Visual Basic Editor, in which you can create a macro by using Visual Basic for Applications (VBA).

ALT+SHIFT+F11

Opens the Microsoft Script Editor, where you can add text, edit HTML tags, and modify any script code.

F12

Displays the Save As dialog box.

CTRL + Key Shortcut Description

Key

Description

CTRL+(

Unhide any hidden rows within the selection.

CTRL+)

Unhide any hidden columns within the selection.

CTRL+&

Applies the outline border to the selected cells.

CTRL+_

Removes the outline border from the selected cells.

CTRL+~

Applies the General number format.

CTRL+$

Applies the Currency format with two decimal places (negative numbers in parentheses).

CTRL+%

Applies the Percentage format with no decimal places.

CTRL+^

Applies the Exponential number format with two decimal places.

CTRL+#

Applies the Date format with the day, month, and year.

CTRL+@

Applies the Time format with the hour and minute, and AM or PM.

CTRL+!

Applies the Number format with two decimal places, thousands separator, and minus sign (-) for negative values.

CTRL+-

Displays the Delete dialog box to delete the selected cells.

CTRL+*

Selects the current region around the active cell (the data area enclosed by blank rows and blank columns).

CTRL+:

Enters the current time.

CTRL+;

Enters the current date.

CTRL+`

Alternates between displaying cell values and displaying formulas in the worksheet.

CTRL+’

Copies a formula from the cell above the active cell into the cell or the Formula Bar.

CTRL+”

Copies the value from the cell above the active cell into the cell or the Formula Bar.

CTRL++

Displays the Insert dialog box to insert blank cells.

CTRL+1

Displays the Format Cells dialog box.

CTRL+2

Applies or removes bold formatting.

CTRL+3

Applies or removes italic formatting.

CTRL+4

Applies or removes underlining.

CTRL+5

Applies or removes strikethrough.

CTRL+6

Alternates between hiding objects, displaying objects, and displaying placeholders for objects.

CTRL+7

Displays or hides the Standard toolbar.

CTRL+8

Displays or hides the outline symbols.

CTRL+9

Hides the selected rows.

CTRL+0

Hides the selected columns.

CTRL+A

Selects the entire worksheet.

CTRL+A

If the worksheet contains data, CTRL+A selects the current region. Pressing CTRL+A a second time selects the entire worksheet.

CTRL+B

Applies or removes bold formatting.

CTRL+C

Copies the selected cells.

CTRL+C

CTRL+C followed by another CTRL+C displays the Microsoft Office Clipboard.

CTRL+D

Uses the Fill Down command to copy the contents and format of the topmost cell of a selected range into the cells below.

CTRL+F

Displays the Find dialog box.

CTRL+G

Displays the Go To dialog box.

F5

F5 also displays this dialog box.

CTRL+H

Displays the Find and Replace dialog box.

CTRL+I

Applies or removes italic formatting.

CTRL+K

Displays the Insert Hyperlink dialog box for new hyperlinks or the Edit Hyperlink dialog box for selected existing hyperlinks.

CTRL+L

Displays the Create List dialog box.

CTRL+N

Creates a new, blank file.

CTRL+O

Displays the Open dialog box to open or find a file.

CTRL+SHIFT+O

Selects all cells that contain comments.

CTRL+P

Displays the Print dialog box.

CTRL+R

Uses the Fill Right command to copy the contents and format of the leftmost cell of a selected range into the cells to the right.

CTRL+S

Saves the active file with its current file name, location, and file format.

CTRL+U

Applies or removes underlining.

CTRL+V

Inserts the contents of the Clipboard at the insertion point and replaces any selection. Available only after you cut or copied an object, text, or cell contents.

CTRL+W

Closes the selected workbook window.

CTRL+X

Cuts the selected cells.

CTRL+Y

Repeats the last command or action, if possible.

CTRL+Z

Uses the Undo command to reverse the last command or to delete the last entry you typed.

CTRL+SHIFT+Z

Uses the Undo or Redo command to reverse or restore the last automatic correction when AutoCorrect Smart Tags are displayed.

Other useful shortcut Keys

Key

Description

ARROW KEYS

Move one cell up, down, left, or right in a worksheet.

CTRL+ARROW KEY

Moves to the edge of the current data region (data region: A range of cells that contains data and that is bounded by empty cells or datasheet borders.) in a worksheet.

SHIFT+ARROW KEY

Extends the selection of cells by one cell.

CTRL+SHIFT+ARROW KEY

Extends the selection of cells to the last nonblank cell in the same column or row as the active cell.

CTRL+SHIFT+ARROW KEY

LEFT ARROW or RIGHT ARROW selects the menu to the left or right when a menu is visible. When a submenu is open, these arrow Keys switch between the main menu and the submenu.

CTRL+SHIFT+ARROW KEY

DOWN ARROW or UP ARROW selects the next or previous command when a menu or submenu is open.

CTRL+SHIFT+ARROW KEY

In a dialog box, arrow Keys move between options in an open drop-down list, or between options in a group of options.

ALT+DOWN ARROW

Opens a selected drop-down list.

BACKSPACE

Deletes one character to the left in the Formula Bar.

BACKSPACE

Also clears the content of the active cell.

DELETE

Removes the cell contents (data and formulas) from selected cells without affecting cell formats or comments.

DELETE

In cell editing mode, it deletes the character to the right of the insertion point.

END

Moves to the cell in the lower-right corner of the window when SCROLL LOCK is turned on.

END

Also selects the last command on the menu when a menu or submenu is visible.

CTRL+END

Moves to the last cell on a worksheet, in the lowest used row of the rightmost used column.

CTRL+SHIFT+END

Extends the selection of cells to the last used cell on the worksheet (lower-right corner).

ENTER

Completes a cell entry from the cell or the Formula Bar,

and selects the cell below (by default).

ENTER

In a data form, it moves to the first field in the next

record.

ENTER

Opens a selected menu (press F10 to activate the menu

bar) or performs the action for a selected command.

ENTER

In a dialog box, it performs the action

for the default command button in the

dialog box (the button with the bold

outline, often the OK button).

ALT+ENTER

Starts a new line in the same cell.

CTRL+ENTER

Fills the selected cell range with the current entry.

SHIFT+ENTER

Completes a cell entry and selects the cell above.

ESC

Cancels an entry in the cell or Formula Bar.

ESC

It also closes an open menu or submenu, dialog box, or message window.

HOME

Moves to the beginning of a row in a worksheet.

HOME

Moves to the cell in the upper-left corner of the window when SCROLL LOCK is turned on.

HOME

Selects the first command on the menu when a menu or submenu is visible.

CTRL+HOME

Moves to the beginning of a worksheet.

CTRL+SHIFT+HOME

Extends the selection of cells to the beginning of the worksheet.

PAGE DOWN

Moves one screen down in a worksheet.

ALT+PAGE DOWN

Moves one screen to the right in a worksheet.

CTRL+PAGE DOWN

Moves to the next sheet in a workbook.

CTRL+SHIFT+PAGE DOWN

Selects the current and next sheet in a workbook.

PAGE UP

Moves one screen up in a worksheet.

ALT+PAGE UP

Moves one screen to the left in a worksheet.

CTRL+PAGE UP

Moves to the previous sheet in a workbook.

CTRL+SHIFT+PAGE UP

Selects the current and previous sheet in a workbook.

SPACEBAR

In a dialog box, performs the action for the selected button, or selects or clears a check box.

CTRL+SPACEBAR

Selects an entire column in a worksheet.

SHIFT+SPACEBAR

Selects an entire row in a worksheet.

CTRL+SHIFT+SPACEBAR

Selects the entire worksheet.

ALT+SPACEBAR

Displays the Control menu for the Excel window.

TAB

Moves one cell to the right in a worksheet.

TAB

Moves between unlocked cells in a protected worksheet.

TAB

Moves to the next option or option group in a dialog box.

SHIFT+TAB

Moves to the previous cell in a worksheet or the previous option in a dialog box.

CTRL+TAB

Switches to the next tab in dialog box.

CTRL+SHIFT+TAB

Switches to the previous tab in a dialog box.

button1 Shortcut or Function Keys in Microsoft Excel.

Posted under Shorcut Keys