Microsoft Publisher shortcuts Keys

The following lists contain most use full combination shortcut keys of Microsoft Publisher; I have compiled the list which contains some function keys and some other common shortcut keys of Microsoft Publisher, along with descriptions of their functionality. For more extensive reference information please check this list.

Here are some of the most frequently used Microsoft Publisher shortcut keys:

Shortcut

Command

TAB or SHFT+TAB

When a toolbar or menu bar is selected, select the next or previous button or menu.

TAB or SHFT+TAB

When a task pane is active, select the next or previous option in the task pane.

TAB

When the insertion point is in the message header, select the next box in the message header.

TAB

Move to the next option or option group.

TAB

Move between options or areas in the dialog box.

TAB

Select the next item in the Help Pane.

TAB

Select the next hidden text or hyperlink, or Show All or Hide All at the top of a topic.

SPACEBAR or ENTER

Perform the action assigned to the selected button.

WIN+V

Switch microphone on or off.

WIN+T

Switch between Voice Command mode and Dictation mode.

WIN+H

Turn handwriting on or off.

WIN+C

Open the Correction dialog box.

UP ARROW or DOWN ARROW

Scroll up or down.

UP ARROW or DOWN ARROW

Scroll toward the beginning or end of a Help topic.

UP ARROW and DOWN ARROW

In a Table of Contents, select the previous and next item, respectively.

UP ARROW

Select the previous item in a smart tag menu.

SPACEBAR

Perform the action assigned to the selected button; check or clear the selected check box.

SHFT+TAB

Select the previous field or button in the message header.

SHFT+TAB

Move to the previous option or option group.

SHFT+TAB

Select the previous item in the Help Pane.

SHFT+TAB

Select the previous hidden text or hyperlink, or Show All or Hide All at the top of a topic, or the Browser View button at the top of a Microsoft Office Web site article.

SHFT+RIGHT ARROW

Select or unselect one character to the right.

SHFT+LEFT ARROW

Select or unselect one character to the left.

SHFT+HOME

Select from the insertion point to the beginning of the entry.

SHFT+F7

Display the Research task pane to find synonyms.

SHFT+F6

Move to a pane from another pane in the program window (counterclockwise direction).

SHFT+F10

Display a shortcut menu for a selected item such as a folder or file.

SHFT+F10

Display the shortcut menu for the selected item.

SHFT+F10

Display a shortcut menu.

SHFT+END

Select from the insertion point to the end of the entry.

SHFT+DOWN ARROW

When a menu is selected, display the list of commands.

Right ALT

Turn Korean IME on 101 keyboard on or off.

PRINT SCREEN

Copy a picture of the screen to the Clipboard.

F1

Display the Help Pane.

ESC

If text is selected, deselects the text, but the object that contains the text remains selected. If an object is selected, deselects the object. If an object within a group is selected, deselects the object but the group remains selected. If text within a grouped object is selected, selects the object within the group. If the Preview Gallery is open, closes the Preview Gallery.

ESC

Exit Print Preview.

ESC

Close a selected drop-down list; cancel a command and close a dialog box.

ESC

Close an open menu. When a submenu is open, close only the submenu.

ESC

Close the smart tag menu or message.

ENTER

Perform the action assigned to a default button in a dialog box.

ENTER

Open the selected menu, or perform the action for the selected button or command.

ENTER

Perform the action for the selected item in a smart tag menu.

ENTER

Perform the action for the selected item.

ENTER

Perform the action for the selected Show All, Hide All, hidden text, or hyperlink.

END

Scroll to the lower right corner of the page.

END

Move to the end of the entry.

DOWN ARROW or UP ARROW

When a menu or submenu is open, select the next or previous command.

DOWN ARROW or UP ARROW

Move among choices in a selected submenu; move among certain options in a group of options.

DOWN ARROW

Select the next item in a smart tag menu.

CTRL+Z or ALT+BACKSPACE

Undo the last action.

CTRL+Y or F4

Redo the last action.

CTRL+X or SHFT+DELETE

Cut the selected text or object.

CTRL+V or SHFT+INSERT

Paste text or an object.

CTRL+U

Underline text.

CTRL+TAB or CTRL+SHFT+TAB

Select a toolbar after pressing F10 or ALT to select the menu bar. When a toolbar is selected, select the next or previous toolbar or menu bar.

CTRL+TAB

If the insertion point is in an object that contains text, and you then choose the Send This Page as Message or Send Publication as Attachment command (File menu, Send E-mail command), the insertion point moves to the To field in the message header. You can then press CTRL+TAB to select the Send button in the message header toolbar, and use the arrow keys to move to the other buttons. To perform the action for the selected button or command, press ENTER.

CTRL+TAB

Switch to the next tab in a dialog box.

CTRL+TAB

When a menu or toolbar is active, move to a task pane. (You might need to press CTRL+TAB more than once.)

CTRL+T

Switch between making an object transparent or opaque (with a white fill).

CTRL+SPACEBAR

Return character formatting to the current text style.

CTRL+SPACEBAR

When a task pane is active, displays the menu of all available task panes.

CTRL+SPACEBAR

Open the menu of all available task panes.

CTRL+SPACEBAR

Turn Chinese IME on 101 keyboard on or off.

CTRL+SHFT+Y

Turn Special Characters on or off.

CTRL+SHFT+X

Delete selected object.

CTRL+SHFT+W

Turn Snap to Guides on or off.

CTRL+SHFT+V

Paste formatting.

CTRL+SHFT+V

Apply copied formatting to text.

CTRL+SHFT+U

Insert duplicate page after the selected page.

CTRL+SHFT+TAB

Switch to the previous tab in a dialog box.

CTRL+SHFT+S

Select the Style box on the Formatting toolbar.

CTRL+SHFT+RIGHT ARROW

Select or unselect one word to the right.

CTRL+SHFT+P

Select the Font Size box on the Formatting toolbar.

CTRL+SHFT+O

Turn Boundaries and Guides on or off.

CTRL+SHFT+N

Insert a page after the selected page.

CTRL+SHFT+LEFT ARROW

Select or unselect one word to the left.

CTRL+SHFT+L

Zoom to full page view.

CTRL+SHFT+K

Make text small capital letters, or return small capital letters to upper and lower case. This keyboard shortcut is not available in Web view.

CTRL+SHFT+J

Set newspaper alignment for a paragraph (East Asian languages only).

CTRL+SHFT+I

Display the Mail and Catalog Merge task pane open to step 3 of the mail merge procedure, if you have previously specified a data source.

CTRL+SHFT+H

Display the Hyphenation dialog box. This keyboard shortcut is not available in Web view.

CTRL+SHFT+G

Group selected objects, or ungroup grouped objects.

CTRL+SHFT+G

Create a message flag.

CTRL+SHFT+F7

Turn Vertical Baseline Guides on or off . This keyboard shortcut is not available in Web view.

CTRL+SHFT+F6

Switch to the previous window.

CTRL+SHFT+F

Select the Font box on the Formatting toolbar.

CTRL+SHFT+D

Set distributed alignment for a paragraph. This keyboard shortcut is only available if support for Japanese, Simplified Chinese, Traditional Chinese, or Korean is enabled through Microsoft Office Language Settings.

CTRL+HOME or CTRL+END

Move to the top or bottom of a task pane when nothing is selected in any task pane option.

CTRL+H

Display the Find and Replace task pane, with the Replace option selected under Find or Replace. These keyboard shortcuts might not work if another task pane is already open.

CTRL+F7

Turn Horizontal Baseline Guides on or off. This keyboard shortcut is not available in Web view.

CTRL+F6

Go to the next window.

CTRL+F6

When more than one window is open, switch to the next window.

CTRL+F5

Restore the size of the active window after you’ve maximized it.

CTRL+F4 or CTRL+W

Close the current publication.

CTRL+F4 or CTRL+W

Close the active window.

CTRL+F1

Open or close the current task pane.

CTRL+F1

Close and reopen the current Task Pane.

CTRL+ENTER

Insert an object of the type selected on the Objects Toolbar or Insert menu.

CTRL+E

Set center alignment for a paragraph.

CTRL+DOWN ARROW

When a shortened menu is open, display the full set of commands.

CTRL+C or CTRL+INSERT

Copy the selected text or object.

CTRL+C

Copy the selected items to the Clipboard.

CTRL+B

Make text bold.

CTRL+A

If there is an insertion point in a text box, this keyboard shortcut selects all text in the current story (story: Text that’s contained within a single text box or a chain of linked text boxes.). If there is no insertion point in any text box, it selects all the objects on a page.

CTRL+A

Select all objects on the page.

CTRL+A

Select the entire Help topic.

CTRL+5

Set the current paragraph to 1.5 line spacing.

CTRL+2

Set the current paragraph to double spacing.

CTRL+1

Set the current paragraph to single spacing.

CTRL+=

Apply or remove subscript formatting.

CTRL+]

Increase font size by 1.0 point.

CTRL+[

Decrease font size by 1.0 point.

Arrow keys

Nudge a selected object up, down, left, or right.

Arrow keys

Move between options in an open drop-down list, or between options in a group of options.

Arrow keys

Move between options in a task pane.

ALT+U

Change whether the Help window appears connected to (tiled) or separate from (untiled) the active application.

ALT+TAB

Switch to the next window.

ALT+SPACEBAR+X

Maximize the program window.

ALT+SPACEBAR+S

When a document window is not maximized, perform the Size command (on the title bar shortcut menu (shortcut menu: A menu that shows a list of commands relevant to a particular item. To display a shortcut menu, right-click an item or press SHFT+F10.) for the window). Use the arrow keys to resize the window, and, when finished, press ESC.

ALT+SPACEBAR+N

Minimize the program window to an icon.

ALT+SPACEBAR

Display the title bar shortcut menu.

ALT+SHFT+TAB

Switch to the previous window.

ALT+7 or ALT+L

Tools button: show the Tools menu.

ALT+6

Views button: switch among available folder views (List, Details, Properties, and Preview).

ALT+5

Create New Folder button: create a new subfolder in the open folder.

ALT+4

Delete button: delete the selected folder or file.

ALT+3

Search the Web button: close the dialog box and open your Web search page.

ALT+2

Up One Level button: open the folder up one level above the open folder.

ALT+1

Go to the previous folder .

ALT+~

Turn Japanese Input Method Editor (IME) (IME: A program that enters East Asian text (Traditional Chinese, Simplified Chinese, Japanese, or Korean) into programs by converting keystrokes into complex East Asian characters. The IME is treated as an alternate type of keyboard layout.) on 101 keyboard on or off.

ALT+. (period)

When the insertion point is anyplace in the message header, open the Address Book in the To field.

ALT+ the letter underlined in an optn

Select an option; select or clear a check box.

CTRL+SHFT+C

Copy formatting.

CTRL+SHFT+C

Copy formatting from text.

CTRL+SHFT+B

Preview Web page.

CTRL+SHFT+B

When the insertion point is in the message header, open the Address Book.

CTRL+SHFT+0 (zero)

Insert a zero-width non-breaking space.

CTRL+SHFT+>

Increase to the next size in the Font Size box.

CTRL+SHFT+=

Apply or remove superscript formatting.

CTRL+SHFT+<

Decrease to the next size in the Font Size box.

CTRL+SHFT+]

Increase space between letters in a word (kerning).

CTRL+SHFT+[

Decrease space between letters in a word (kerning).

CTRL+S

Save the current publication.

CTRL+RIGHT ARROW

Scroll right in large increments.

CTRL+RIGHT ARROW

Move one word to the right.

CTRL+RIGHT ARROW

Scroll right in large increments.

CTRL+R

Set right-alignment for a paragraph.

CTRL+PAGE UP

Go to the previous page.

CTRL+PAGE UP

Go to the previous page.

CTRL+PAGE DOWN

Go to the next page.

CTRL+PAGE DOWN

Go to the next page.

CTRL+P

Print the current publication.

CTRL+P

Print current publication.

CTRL+P

Print the current Help topic.

CTRL+O

Open a publication.

CTRL+N

Create a new blank publication.

CTRL+M

Switch between the current page and the master page.

CTRL+M

Switch between the current page and the master page

CTRL+LEFT ARROW

Scroll left in large increments.

CTRL+LEFT ARROW

Move one word to the left.

CTRL+LEFT ARROW

Scroll left in large increments.

CTRL+L

Set left-alignment for a paragraph.

CTRL+K

Insert a hyperlink (hyperlink: Colored and underlined text or a graphic that you click to go to a file, a location in a file, a Web page on the World Wide Web, or a Web page on an intranet. Hyperlinks can also go to newsgroups and to Gopher, Telnet, and FTP sites.) at the insertion point in a text box.

CTRL+J

Set justified alignment for a paragraph.

CTRL+I

Italicize text.

PAGE UP or PAGE DOWN

Scroll toward the beginning or end of a Help topic in large increments.

PAGE UP or CTRL+UP ARROW

Scroll up in large increments.

PAGE UP

Moves to the top of a task pane when nothing is selected in any task pane option.

PAGE DOWN or CTRL+DOWN ARROW

Scroll down in large increments.

PAGE DOWN

Move to the bottom of a task pane when nothing is selected in any task pane option.

LEFT ARROW or RIGHT ARROW

Scroll left or right .

LEFT ARROW or RIGHT ARROW

Move one character to the left or right.

LEFT ARROW or RIGHT ARROW

Select the menu to the left or right. When a submenu is open, switch between the main menu and the submenu.

LEFT ARROW or RIGHT ARROW

Select the menu to the left or right, or, with a submenu visible, switch between the main menu and the submenu.

LEFT ARROW and RIGHT ARROW

In a Table of Contents, collapse and expand the selected item, respectively.

Left ALT+SHFT

Switch between languages or keyboard layouts.

HOME or END

Select the first or last command on the menu or submenu.

HOME or END

Go to the beginning or end of a Help topic.

HOME

Scroll to the upper left corner of the page.

HOME

Move to the beginning of the entry.

F9

Switch between the current view and the actual size.

F9

Switch between the current view and the actual size.

F7

Check spelling.

F6

Move to a task pane from another pane in the program window (clockwise direction). You may need to press F6 more than once.

F6

Move to the open task pane from another pane in the program window. (You might need to press F6 more than once.)

F6

Switch between the Help Pane and the active application.

F5 or CTRL+G

Display the Go To Page dialog box.

F5 or CTRL+G

Display the Go To Page dialog box.

F5 or CTRL+G

Display the Go To Page dialog box.

F5

Refresh the files visible in the Open or Save As dialog box (File menu).

F4

Open and close the selected list box.

F3 or CTRL+F or SHFT+F4

Display the Find and Replace task pane, with the Find option selected under Find or Replace. These keyboard shortcuts might not work if another task pane is already open.

F10 or ALT

Select the menu bar, or close an open menu and submenu at the same time.

ALT+SHFT+T

Insert the current time.

ALT+SHFT+P

Insert the current page number.

ALT+SHFT+F10

Display the menu or message for a smart tag. If more than one smart tag is present, switch to the next smart tag and display its menu or message.

ALT+SHFT+D

Insert the current date.

ALT+S

Send the current page or publication.

ALT+RIGHT ARROW

Move forward to the next Task Pane.

ALT+RIGHT ARROW

Move forward to the next Task Pane.

ALT+RIGHT ARROW

Move forward to the next Help topic.

ALT+PRINT SCREEN

Copy a picture of the selected window to the Clipboard.

ALT+P

Open the Microsoft Outlook Message Options dialog box.

ALT+LEFT ARROW

Move back to the previous Task Pane.

ALT+LEFT ARROW

Move back to the previous Task Pane.

ALT+LEFT ARROW

Move back to the previous Help topic.

ALT+K or CTRL+K

When the insertion point is anyplace in the message header, check the names on the To, Cc, and Bcc lines against the Address Book.

ALT+J

Go to the Subject field.

ALT+I

Open the Look in or Save in list.

ALT+F8

Display the Macros dialog box.

ALT+F8

Display the Macros dialog box

ALT+F6

Bring object to front.

ALT+F4

Close the Help window.

ALT+F11

Display the Visual Basic editor.

ALT+F11

Display the Visual Basic editor.

ALT+DOWN ARROW

Open a selected drop-down list.

ALT+C

When the insertion point is anyplace in the message header, open the Address Book in the Cc field.

ALT+B

If the Bcc field is visible, open the Address Book in the Bcc field. To display the Bcc field, open the Address Book for any field and insert or type a name in the Bcc box.

ALT+Arrow keys

If the selected object has an insertion point in its text, nudges the selected object up, down, left, or right.

button1 Microsoft Publisher shortcuts Keys

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